How do I create an invoice?
Create, customize, and send invoices in NomadBill with multi-currency support, VAT calculation, and PDF delivery.
Create and send an invoice
Create a new invoice from the Invoices page, fill in the customer and billing details, review the PDF preview, and then send or download the final invoice. NomadBill saves unsent invoices as drafts, so you can come back and finish them before delivery.
Navigate to Invoices and create a new invoice
Open Invoices in your dashboard and click New. You can also go directly to /invoices/new if you already know the route.
When the form opens, the invoice starts in draft status. You can continue editing the draft until you send it.
Select currency and language
Choose the invoice currency and language before you add the rest of the details. NomadBill supports these currencies: EUR, USD, GBP, CHF, and AED.
For invoice language, choose DE, EN, FR, or ES. Use the language that matches what your customer expects to receive.
Enter customer details
Add the customer's name and address exactly as they should appear on the invoice. These details are used in the invoice document and PDF preview.
Double-check spelling and formatting here before moving on. Fixing customer details at this stage is faster than updating a sent invoice later.
Add line items
Add one or more line items for the goods or services you are billing. Each line item includes a name, quantity, and price.
If you need to change the order, drag line items into the sequence you want. The invoice subtotal updates as you add or edit items.
Set VAT and review totals
Set the VAT percentage for the invoice. NomadBill defaults VAT to 19%, but you can change it when needed.
The total is calculated as subtotal + (subtotal x VAT%). Review the subtotal, VAT amount, and final total before you continue.
Preview and send
Preview the invoice as a PDF to confirm the layout, customer details, line items, and totals. If everything looks correct, send the invoice by email or download it instead.
Sent invoices are delivered through Resend from noreply@nomadbill.co. If you enable Stripe payment on the invoice, the customer receives a checkout link as part of the payment flow.
NomadBill generates the invoice number automatically in the format R-00001. Numbering is managed per company, so each company keeps its own invoice sequence.
Invoice status moves through draft to sent, and then to paid or overdue. Payment status is tracked separately as unpaid, pending, paid, or failed.
If the customer starts Stripe checkout, payment status changes to pending. When Stripe confirms the payment, the status changes to paid. If the payment does not complete, the status changes to failed.
What else should you know?
Draft invoices remain editable until you send them. That makes drafts the safest place to adjust customer details, reorder items, or update VAT before delivery.
NomadBill also supports recurring invoice metadata. You can set the recurring flag and choose a frequency of weekly, monthly, quarterly, or yearly, but this does not create invoices automatically on a schedule.